Since only staff users will log on, there is no “logon” link in the interface.
To log in, enter a URL with “/user” after the site name and make sure you are using URLs formatted with https instead of http, e.g. https://fsu.digital.flvc.org/user
You will be presented with a form for entering your username and password.
Logged in users will see a link to “Log out”.
Staff vs. Public View
The user interface presented to authenticated staff and to public users is identical except for two things.
- A member of the public (anyone who isn't logged in) will see tabs along the top of objects: ie. "Summary", "Full Description".
- Staff users see additional tabs along the top of items, such as a “Manage” tab. The tabs they get will depend on the role associated with their userid and account. A user will only see tabs for actions they have permission to do.
- When on the lowest level of collection hierarchy (that is, when at the level where collections contain content objects and not other collections) a logged in user will see a browse view of the objects, and will see tabs along the top of the collection. Public users will see a search view of the objects and will not see any tabs.
Staff view of items in collection is below. Note the "View" and "Manage" tabs along the top, and the browse display of items.
Public view of same collection. Note the lack of tabs, and the search display of items.
Searches can be performed in 3 places:
1. Right below the site banner there is a search bar:
The pull-down can be used to limit the search to a particular set of collections. It defaults to the collection that you are in, so when you enter the site the default is “All Collections”, but if you drill down through the collection browse list, the default limit will change.
This pull-down does not list all collections on the site. It always offers the current collection, followed by “All Collections,” followed by the names of the immediate child collections of the current collection.
Words entered in the search box are searched for anywhere in the metadata. Multiple terms are "AND" by default, so in order for the search to retrieve something the object's metadata must contain all the words in the search. Terms can be explicitly made "OR", e.g.: type in: summer or winter. To treat words as a phrase, put them in quotes, eg. type in: “school enrollment”.
If the search box is left empty, all items in the collection will be retrieved.
The search bar is searching metadata only, but not full text. Searching full text requires advanced search.
2. Each collection home page has a search box that limits the search to the current collection. Apart from that, it works exactly the same as the search box under the site banner.
3. On the menu bar below the search bar there is an option for “Advanced Search”. This allows the user to specify which field(s) the term(s) must occur in. Advanced Search is the only way to include the full text of textual materials in a search, by selecting the default option -- “Search All (metadata + full text)” or the option “Full text,” which excludes metadata.
Advanced Search also includes an option to limit to certain collections by pull-down. Regardless of what collection the user was in when Advanced Search is selected, the options are always “All collections” and the top level child collections of the site.
After a search is performed, 2 blocks appear on the left. The “SORT RESULTS BY” block allows the user to sort the result set by:
- Date Created
The current sort order will be bolded on the list.
The default sort order is Relevancy. Each option acts as a toggle between ascending and descending (ie. clicking "Date" once gets you newest first, then you can click it again to get reverse order with oldest first).
For alphabetic sorts like Title and Author, sort order is: special characters (e.g. quotes and dollar signs), numbers, and alphabetic characters. Initial articles are not ignored.
“Date” is the approximate publication date of the object (the date of the original in case of a digital surrogate). “Date Created” is the date the object was created in Islandora, which is mostly useful for staff.
ID is the Fedora PID. This files character by character, not numerically, so “islandora:1012” will file before “islandora:22”.
The “NARROW RESULTS BY” block displays facets for limiting search results. A limit can be added by clicking the facet name or the “+” or "-" to the right of the name. The facet name will appear just above the search results as a term displayed next to the words "Current Search". The limit can be removed by clicking the “x” following the facet name in the Current Search.
Basic Site Layout/Theming
Every FL-Islandora site comes installed with a default template designed for the FL-Islandora implementation. General layout and structural components can be identified in the similarities across FL-Islandora production sites. At present, a majority of site design outside of the Islandora repository (collections, etc.) is done on initial setup by FLVC staff and this configuration cannot be accessed by library staff users. When requesting an Islandora site you will initially be asked to provide:
- a document that details specifications on your institution's web standards for color and font usage
- graphic files to be incorporated into site branding.
These, along with input and feedback from library staff, will be applied to define a “look and feel” within the limitations of both the template and Islandora functionality.
- Theming as provided by Cascading Style Sheets, such as all element colors, sizes, display type and visibility, box-models, states, alignments, available fonts, and other properties can be modified on request. These properties can be defined by providing descriptive feedback to FLVC staff OR providing CSS markup directly to FLVC staff. Please note that CSS3 functionality and vendor-prefixed properties (moz, webkit, etc.) may not be supported by all user browsers.
- Modification of text as found in the hightlighted region, menus, footer, links, and other labels can be done on request.
- Basic Pages may be added by request but content must be provided and maintained by library staff. Files and images not ingested into the Islandora repository must be hosted elsewhere.
- Movement or removal of structural elements or content within the regions defined below is less common but can be done on request. If the change results in the disruption of Islandora functionality FLVC may not be able to comply with the change or may not maintain it.
- Some elements found at the Islandora Object level (such as IA bookreader) are not part of the FL-Islandora Theme and are not often customized. Changes may be made by request but these changes will not be maintained by FLVC in the event of changes to CSS/design within the originating Islandora module during an upgrade. As a result, it's not recommended that you request changes to these elements.
FL-Islandora Template Overview
When communicating with FLVC staff about the design of your FL-Islandora website please use the terminology and images below as a reference.
Header: The header is fixed to the top of a site and containers a banner image of an institutions choosing. The banner links to the site homepage.
Search Bar: The search bar contains the simple search box.
Menu Bar: The Menu Bar contains two menus by default.
- Main menu: Contains links to the Home page, Advanced Search page, and a canned search of all repository items. Additional links can be added on request.
- User menu: Invisible to anonymous users. The options vary upon a user’s Role. The higher tiered role will see a link to a page detailing their account information (My Account), Log Off, Embargoed object configuration, Binary Object configuration, and OAI harvesting configuration. Additional links can be added on request (assuming they are permissibly accessible).
Highlighted: The highlighted region is designated for the display of optional content, typically on the landing page. FL-Islandora sites come with two blocks of content in this region by default, introductory site text and a “featured” object + link. These sections are customizable by request but institution staff must provide the content themselves. This region may also contain a slideshow by request. Institutions must provide initial slides and define the size and actions of the element. After initial setup, institutions will be responsible for maintaining slideshow content. FLVC will maintain slideshow functionality.
Main content: The main content region contains the primary display of Islandora objects. This regional will display collections, search results, special object views including newspaper and serial trees, and object-level display. It will also typically display the forms used to edit and configure Islandora objects. The main content region also contains the advanced search page and any additional “page” content created (by request).
Sidebar: This region will display content to the immediate right or left of main content. When viewing search results the left sidebar contains options for controlling search results through Sort and Facets. The Sort and Facet blocks display by default with Sort appearing above Facet. To see fields represented please navigate to FL-Islandora Field Inventory. When viewing a compound object, an object’s siblings will be displayed in the right sidebar.
Footer: The footer is fixed to the bottom of the site and contains a uniform generic statement with links to both FLVC and the partner institution. Content editable by request.
Secondary Content (see below): The secondary content regions sits above the main content and displays information related to collection objects. By default, this region will appear empty when viewing the contents of a single collection with the exception of the collection title and a collection search box. The styles of these elements can be changed upon request. Additional content in this region is generated dynamically by user submitted collection datastreams and is NOT configured by FLVC. The layout of datastream generated elements within the region is fixed. For information on creating collection displays please see Collection Setup and Collection Information Menu